Universitat Rovira i Virgili

External work experience

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1. General Aspects

1.1. General aspects: aim of the internships

The URV teaching model focuses on the active learning of students and internships are part of this strategy. The time students spend in companies and organisations can allow them to integrate and apply the skills they acquired during their academic training in a real professional environment, and acquire new ones. In addition, internships allow them to get to know institutions and centres linked to their field of study and gain experience, which makes it easier for them to find employment in the future.


1.2. General aspects: regulations

Those students of ETSE (School of Engineering) who wish to take part in an internship are governed by the Regulations Governing the Internships of Students from the Universitat Rovira i Virgili (URV), approved by the Governing Council of the URV on 20 December, 2012 (last updated on 27 April, 2020), and by the Internship Guide for ETSE students, approved by the School Board in its session on 12 April 2013 and last updated on 12 November, 2020.  In general, the regulations that might be relevant for all aspects of internships are the following:

  • General regulations of the URV  (Link)
  • URV internship regulations  (Link)
  • General regulations of the ETSE (Link)
  • ETSE internship regulations (Link)
  • ETSE regulations on the bachelor's degree thesis  (Link)

1.3. General aspects: agents

The following agents are involved in the internship process:

  • The School of Engineering (ETSE) is responsible for organizing and managing its students' internships, and for ensuring that they run smoothly.  ETSE has an internship coordinator and one or more internship tutors for each bachelor's and master's course.
  • The internship coordinator is in charge of coordinating the internship tutors, guaranteeing the internships run smoothly and communicating with the organisations in order to attract quality internship proposals. 
  • The academic internship tutors are responsible for ensuring that the activities carried out by the student during the internship are appropriate, giving authorisation and, where necessary, evaluating them. In general:
    • There is an academic tutor for each of the courses taught at ETSE. The same person can carry out this role on more than one degree programme.
    • The tutors are those lecturers assigned to teach the Internship subjects.
    • The School assigns the teaching load to the various departments in accordance with what is provided for in each curriculum.
    • The departments assign the Internship subjects to the lecturers responsible for teaching a particular degree programme.
    • In the case of extracurricular internships, one of the lecturers assigned to teach the subject Internship on the degree programme the student is studying must act as tutor.
    • In the case of bachelor's or master's degree courses that do not include internships on their curriculum, the role of tutor of extracurricular internships is taken on by the master's degree coordinator.
    • In the case of double degrees that do not have internships on their curriculum, the role of tutor of extracurricular internships is taken on by the tutors of each of the degrees that make up the double degree.
  • The coordinators of the bachelor's degree theses and master's degree theses (TFG/TFM) are in charge of coordinating the TFG/TFM for each degree programme. In general:
    • There is a bachelor's and master's degree coordinator for each of the courses taught at ETSE. The same person can carry out this role on more than one degree programme.
    • As from the 2020-21 academic year, students who wish to do their TFG/TFM in association with an organisation must enter into a curricular internship agreement, unless they have an employment contract with said organisation.
  • Organisations: Businesses, entities, institutions or research groups in which the student will carry out the internship.
    • The professional tutor is appointed by the host organisation.
    • They do not necessarily have to be the representative of the organisation, but they must have their workplace in the same place as the student, since proximity is essential if they are to be able to carry out their duties.
    • The tutor cannot be organisationally inferior to the student, related to the student up to the second degree of consanguinity or studying the same degree programme.
  • The professional tutor:  is responsible for the student's training at the organisation. In general:
  • The student is the person doing the internship and who is enrolled on one of the ETSE courses.
  • The ETSE Management Support Office (MSO) is the unit that helps the School organise the internships. It is responsible for the internship platform and for managing the annexes to the educational cooperation agreements. 
  • The Logistics Office of the Sescelades Campus (OLC) is the unit responsible for managing the resources and infrastructure of the Sescelades campus. It administers the server where the internship platform is implemented.

1.4. General aspects: requirements of the organisations

As far as the scope of application of the internships is concerned:

  • Internships can be carried out in any national or foreign, public or private business, institution or organisation.
  • Students can do internships at URV faculties or schools, structures or services. If students from the School are involved or the internships are to be carried out in the School, the ETSE internship coordinator must coordinate with the URV structures and services, and make the proposal for approval by the Students and University Community Commission.
  • Students can do internships at the organisation where they are employed as long as the internship has been adapted to their curriculum, and the schedule is compatible with their class timetable.  In all cases, the internship tutor must give their authorisation. 
  • Internships can also be done as part of the URV Service Learning Programme. 

1.5.      General aspects: degrees

The degree programmes at the ETSE that may require students to do an internship are:

  • Bachelor's degrees
    • Biomedical Engineering (GEB)
    • Telecommunications Systems and Services Engineering (GESST)
    • Electrical Engineering (GEE)
    • Industrial and Automatic Electronic Engineering (GEEIiA)
    • Computer Engineering (GEI)
    • Mathematical and Physical Engineering (GEMIF)
    • Web and Mobile Application Development Techniques (GTDAWIM)
  • Double bachelor's degrees
    • Biomedical Engineering and Telecommunications Systems and Services Engineering (GEB/GESST)
    • Electrical Engineering, Industrial and Automatic Electronic Engineering (GEE/GEEIiA)
    • Computer Engineering and Biotechnology (BIOGEI)
  • Master's degrees
    • Computational and Mathematical Engineering (MECMAT)
    • Computer Security and Artificial Intelligence Engineering (MESIIA)
    • Industrial Engineering (MEI)
    • Artificial Intelligence (MIA)
    • Electrical Vehicle Technologies (MEVTECH)
    • Biomedical Data Science (MBDS)

1.6. General aspects: types of internship

At ETSE, there are two types of internships:  (I) curricular and (II) extracurricular.

  • Curricular internships are specifically set up as part of the curriculum and, consequently, entail academic recognition. That is to say, they have a subject associated with a number of credits and, therefore, a process of assessment. Depending on the associated subject, there are three types of curricular internships:
    • Obligatory curricular internships: associated to a compulsory subject (depending on the degree programme: Internship, Internship I, Internship II).
    • Optional curricular internships: associated to an optional subject (depending on the degree programme: Internship, Internship I, Internship II).
    • Curricular TFG/TFM internships: associated to the Bachelor's or Master's Degree Thesis. Although it is not mandatory to do the TFG/TFM in an organisation, if students wish to do so, it must be presented as a curricular internship (effective from the 2020-21 academic year), unless there is employment contract.
  • Extracurricular internships: They are not specifically included in the curricula. The student carries them out voluntarily during their studies and they pursue the same training objective as the curricular internships. Therefore, they have no associated subject, no assessment process, and no associated credit.

1.7. General aspects: list of degrees and types of internship

The relationship between degree programmes and curricular and extracurricular internships is as follows:

Degree programmes

Extracurriculars

Curricular Compulsory

Curriculares Optional

Curricular TFG/TFM

BACHELOR’S DEGREES

       

GEB

X

 

X

X

GESST

X

 

X

X

GEE

X

 

X

X

GEEIiA

X

 

X

X

GEI

X

 

X

X

GEMIF

X

 

X

X

GTDAWIM

X

X

X

X

DOUBLE BACHELOR’S DEGREES

       

GEB/GESST

X

   

X

GEE/GEEIiA

X

   

X

BIOGEI

X

   

X

MASTER’S DEGREES

       

MECMAT

X

   

X

MESIIA

X

   

X

MEI

X

 

X

X

MIA

X

   

X

MEVTECH

X

X

 

X

MBDS

X

   

X


1.8. General aspects: people and contact addresses at ETSE

The names and contact addresses of the internship coordinators, academic tutors and TFG/TFM, MSO and OLC are the following:

Degree Programees

Academic tutors

TFG/TFM coordinators

BACHELOR’S DEGREES

   

GEB

Xavier Correig Blanchar (xavier.correig(ELIMINAR)@urv.cat)

Albert Oller Pujol (albert.oller(ELIMINAR)@urv.cat)

Óscar Yanes Torrado (oscar.yanes(ELIMINAR)@urv.cat)

Luis Guash Pesquer (luis.guash(ELIMINAR)@urv.cat)

GESST

David Girbau Sala (david.girbau(ELIMINAR)@urv.cat)

Nicolau Cañellas Alberich (nicolau.canyellas(ELIMINAR)@urv.cat)

Luis Guash Pesquer (luis.guash(ELIMINAR)@urv.cat)

GEE

Francisco Gonzalez Molina (francisco.gonzalezm(ELIMINAR)@urv.cat)

David García Elvira (david.garciae(ELIMINAR)@uv.cat)

Luis Guash Pesquer (luis.guash(ELIMINAR)@urv.cat)

Carlos Olalla Martínez (carlos.olalla(ELIMINAR)@urv.cat)

Luis Guash Pesquer (luis.guash(ELIMINAR)@urv.cat)

GEEIiA

Joan Pere Fibla Biosca (joanpere.fibla(ELIMINAR)@urv.cat)

Albert Oller Pujol (albert.oller(ELIMINAR)@urv.cat)

Roberto Giral Castillon (roberto.giral(ELIMINAR)@urv.cat)

Luis Guash Pesquer (luis.guash(ELIMINAR)@urv.cat)

GEI

Carlos Molina Clemente (carlos.molina(ELIMINAR)@urv.cat)

Montse García Famoso (montse.garcia(ELIMINAR)@urv.cat)

GEMIF

Carlos Barberà Escoí(carlos.barbera(ELIMINAR)@urv.cat)

Curs 24/25

GTDAWIM

Carlos Molina Clemente (carlos.molina(ELIMINAR)@urv.cat)

Montse García Famoso (montse.garcia(ELIMINAR)@urv.cat)

DOUBLE BACHELOR’S DEGREES

   

GEB/GESST

David Girbau Sala (david.girbau(ELIMINAR)@urv.cat)

Xavier Correig Blanchar (xavier.correig(ELIMINAR)@urv.cat)

Luis Guash Pesquer (luis.guash(ELIMINAR)@urv.cat)

GEE/GEEIiA

Francisco Gonzalez Molina (francisco.gonzalezm(ELIMINAR)@urv.cat)

Joan Pere Fibla Biosca (joanpere.fibla(ELIMINAR)@urv.cat)

Luis Guash Pesquer (luis.guash(ELIMINAR)@urv.cat)

BIOGEI

Carlos Molina Clemente (carlos.molina(ELIMINAR)@urv.cat)

Montse García Famoso (montse.garcia(ELIMINAR)@urv.cat)

MASTER’S DEGREES

   

MECMAT

Maria Dolors Puigjaner Riba (dolors.puigjaner(ELIMINAR)@urv.cat)

Maria Dolors Puigjaner Riba (dolors.puigjaner(ELIMINAR)@urv.cat)

MESIIA

Susana Álvarez Fernández (susana.alvarez(ELIMINAR)@urv.cat)

Susana Álvarez Fernández (susana.alvarez(ELIMINAR)@urv.cat)

MEI

Francisco Gonzalez Molina (francisco.gonzalezm(ELIMINAR)@urv.cat)

David García Elvira (david.garciae(ELIMINAR)@uv.cat)

Luis Guash Pesquer (luis.guash(ELIMINAR)@urv.cat)

MIA

Domènec Puig Valls (domenec.puig(ELIMINAR)@urv.cat)

Domènec Puig Valls (domenec.puig(ELIMINAR)@urv.cat)

MEVTECH

Jesus Brezmes Lecha (jesus.brezmes(ELIMINAR)@urv.cat)

Enric Vidal Idiarte (enric.vidal(ELIMINAR)@urv.cat)

MBDS

Sergio Gómez Jiménez (sergio.gomez(ELIMINAR)@urv.cat)

Sergio Gómez Jiménez (sergio.gomez(ELIMINAR)@urv.cat)


1.9. General aspects: internship platform

There is a platform for managing everything related to internships. To access it:

  • URV members (students, coordinators, academic tutors, etc.) must enter the ETSE intranet  (Link)
  • Organisations require a specific resource (Link)

1.10. General aspects: cooperation agreement, specific agreement and annexes

The URV has just one educational cooperation agreement for all faculties and schools, which must be signed by all of the organisations where URV students do internships. Subsequently, each student or group of students who actually do the internship at the collaborating organisation signs an annex. The documentation involved in the process is the following:

  • Educational cooperation agreement for internships or framework agreement: This document is valid for 4 years, and is signed by (1) the head of the URV Student Office and (2) the representative of the organisation that wants to host students on internships. The various models of agreements can be found here: Link.
  • Specific agreements for internships: This document is annexed to the Cooperation Agreement, and is an indispensable requirement for a student to be able to do an internship in an organisation. In general:
    • This specific internship agreement must be signed by (1) the legal representative of the organisation, (2) the director of ETSE, on behalf of the Rector, and (3) the student who is to do the internship.
    • In the case of curricular internships, a specific agreement must be signed for each of the subjects that students enrol in, although for internship subjects, just one agreement is required.
    • Every organisation must have one cooperation agreement and several specific agreements (one for each student doing an internship).
    • An internship agreement is not required in only one circumstance: when a student wants to prepare a TFG/TFM in an organisation where he/she is already employed. In this case, the student can carry out the TFG/TFM with no additional procedure or agreement.
  • Annex 1. Confidentiality agreement for TFG/TFM. Document attached to the specific agreement of the student that serves to determine the confidentiality of the work carried out.
  • Annex 2. Non-confidentiality agreement for TFG/TFM. Document attached to the specific agreement of the student that serves to determine the non-confidentiality of the work carried out.
  • Annex 3. Recognition of professional tutors' duties. As recognition of the job done by the tutors at the collaborating organisations, ETSE must issue them with a certificate attesting to the services carried out in the tutoring and supervision of the student, both curricular and extracurricular. This recognition can be obtained through the ETSE Internship Platform.
  • Annex 4. Mutual termination agreement.  Document to end the internship before the expected date.
  • Annex 5. Model H for free credits. Not applicable. The document is obsolete.
  • Annex 6: Extension of specific agreements. Document that allows internships to be extended beyond the expected end date, as long as all requirements are met.
  • Annex 7: Modification of specific agreements. Document that allows the initial conditions of the internship to be modified.

1.11. General aspects: quality

Every academic year, ETSE sets out to meet quality objectives.   In the case of internships, these are the following:

  • Academic year 2022-23:   to maintain a close relationship with local companies in order to understand their needs for technical professional profiles, to organise internships, to put students in contact with local industry in order to promote employability and act as a link for communication between the students and local organisations.
  • Academic year 2021-22:   suspended due to Covid-19
  • Academic year 2020-21: suspended due to Covid-19

The internship process is also analysed using a dashboard, which collects statistics for all degrees. For example:

  • Percentage of students who have done internships in each course compared to those enrolled.
  • Ratio between internship positions on offer and students enrolled on internships.
  • Percentage of internship agreements terminated due to an incident.
  • Performance rate of the internship subject.
  • Degree of student satisfaction with the subject.
  • Evaluation of the functioning of the ETSE intranet.

1.12. General aspects: statistics

Below are some statistics on ETSE internships:

Top


2. Curricular and extracurricular internships

2.1. Curricular and extracurricular internships: prerequisites

To be able to undertake curricular and/or extracurricular internships, you must bear in mind that:

  • Undergraduate and double degree students need to have passed 120 ECTS credits at the time of applying. For the double degree in Biotechnology and Computer Engineering, students need 144 ECTS credits. For the bachelor's degree in Web and Mobile Application Development Techniques, they need 108.
  • Master's degree students do not need to have passed a minimum number of ECTS credits.

In the case of curricular internships:

  • Students have to register for the subject or subjects established in the curriculum.

In the case of extracurricular internships:

  • Students have to be registered for the academic year in which the internship is carried out.
  • Students who have passed all the credits required to apply for the degree certificate can do extracurricular internships until the end of the academic year.

2.2. Curricular and extracurricular internships: Start

As far as the start of curricular and extracurricular internships is concerned:

  • Although the usual period for carrying out an internship in an organisation is during the second semester, it can be done at any time if there are offers available and if an agreement is reached with an organisation. Internships can therefore start from the beginning of the academic year.
  • Internships in organisations can only start once the Internship Agreement has been signed.

As far as the start of curricular and extracurricular internships is concerned:

  • Exceptionally, students can carry out an internship in an organisation during the summer, starting in the first week of July before the academic year in which they are enrolled, as long as it is only for the hours associated with optional internship subjects. In this case, the student must complete an administrative procedure, available on the ETSE website (Link). These internships begin in the first week of July.

2.3. Curricular and extracurricular internships: duration

As far as the duration of curricular and extracurricular internships is concerned:

  • The sum of the hours spent in curricular and extracurricular internships in the same academic year cannot exceed 750 hours, unless it is to prepare the final Bachelor's degree or Master's thesis. In this case, the maximum is 1050 hours.
  • The internships agreed in the annex cannot be done in more than one academic year. Therefore, they must begin when the academic year begins and end no later than 31 August.

In the case of curricular internships:

  • The duration of an external curricular internship is that stated on the curriculum. For the ETSE, that is between 6 and 12 ECTS credits.
  • If the aim of the internship is to write a TFG/TFM, the number of credits awarded must be what the degree states for these subjects.
  • For every 3 ECTS credits of internship, the student must spend a minimum of 65 hours and a maximum of 75 hours at the organisation.

In the case of extracurricular internships:

  • The duration of external extracurricular internships (added to curricular internships) cannot exceed fifty percent of the academic year (750 hours). 

2.4. Curricular and extracurricular internships: work timetable

As far as the working hours of curricular and extracurricular internships are concerned:

  • The working hours of the internships must be agreed between the student and the organisation without any restrictions imposed by the ETSE, as long as current legislation and the Workers' Statute are respected.

2.5. Curricular and extracurricular internships: End

As far as the end of curricular and extracurricular internships is concerned:

  • Agreements cannot have an end date after 31 August.

As far as the end of curricular internships is concerned:

  • Students need to finish a reasonable time before the deadlines so that the exam records can be signed (June and September) because they have to submit documentation, the organisation has to issue an evaluation report and the internship tutor has to make the final evaluation.

2.6. Curricular and extracurricular internships: economic and legal aspects

As far as the remuneration of extracurricular internships is concerned:

  • Generally speaking, extracurricular internships are remunerated.
  • The minimum amounts for grants and bursaries are approved each academic year by the Committee of Students and the University Community, delegated by the Governing Council. Faculty/school internship guides can set higher minimums for the financial remuneration of the internships for their degrees.
  • There is no maximum.
  • Remuneration may not be required when all of the following conditions and requirements are met:
    • The collaborating organisation is a non-profit organisation.
    • The faculty/school believes that making an exception can be positive, either for all cases in general or for one case in particular.
    • The collaborating organisation registers the student in the general Social Security system even though the student is not being paid. In exceptional cases, if the internship is less than three months and the faculty/school gives its authorization, the internship can be done without Social Security registration.
  • Another exception to the obligation to pay students on internships is if it is done in structures or services of the URV. In this case, the internships cannot be remunerated and, therefore, other forms of collaboration contracts are entered into, such as project grants, etc.
  • The amount and form of payment are determined in the annex to the agreement for each internship.

As far as the remuneration of curricular internships is concerned:

  • Organisations are not obliged to provide financial remuneration for the hours the student spends on curricular internships, although they may do so if they think it is appropriate.
  • There is no minimum.
  • There is no maximum.
  • There is one exception to the remuneration of curricular internships: when the internship is done in structures or service units of the URV. In this case, the internships cannot be remunerated.
  • The amount and form of payment are determined in the annex to the agreement for each internship.

As far as the legal aspects of both types of remunerated internships are concerned:

  • Companies, entities or institutions must register students with the Social Security system as internship students (in the same conditions as employees).
  • If the internships are curricular, the organisations have the social security cost associated with employing the student paid. 
  • Students enjoy all the benefits of the Social Security, except for unemployment benefits.
  • The payment that the student receives takes the form of a scholarship or study bursary, it must be paid directly by the collaborating organisation and is subject to the corresponding tax reduction.

2.7. Curricular and extracurricular internships: abroad

Students have the option of doing curricular and extracurricular internships abroad. However, these internships must be managed and organised through the International Centre (Link).  In general:

  • Students must first apply for international mobility through the International Centre.
  • Depending on the subjects for which they have enrolled, they must do the corresponding hours in an organisation.
  • Students are responsible for looking for an organisation (or organisations) where they can do these hours.
  • Students must send the external internship tutor a letter of acceptance from the organisation indicating the hours to be done and the duties to be carried out so that the internship can be approved as suitable to the needs of the course.
  • Once approval has been given, students must do the internship at the organisation.
  • At the end of the internship, students must send the academic internship tutor a report from the organisation which states the degree of satisfaction with the work done. The final grade for the internship subjects (if they are curricular) must be determined on the basis of this report, a personal report from the student and an interview.
  • In the case of the TFG/TFM, the student must adapt to the evaluation model of the host university, and must do a TFG associated with an organisation. Then, the certificate of grades must be sent to the internship tutor, and the TFG/TFM subject is then validated.
  • Finally, it should be noted that, for internships abroad, the agreements and procedures are those of the host university.

2.8. Curricular and extracurricular internships: types

All internships (curricular and extracurricular) must be assigned a type for quality issues and degree verification. The academic tutor for each course must make this assignation at the time the agreement requested by the organisation is validated. The types of each course are as follows:

Degree programees

Types

BACHELOR’S DEGREES

 

GEB

  1. Biomaterials and Tissue Engineering
  2. Infrastructures and Biomedical/Clinical Instrumentation. Medical Robotics
  3. Medical Devices. In vitro analysis
  4. Biomechanics and Rehabilitation Equipment
  5. Treatment and Analysis of Biodata
  6. Biomedical and Clinical Imaging
  7. Omic Sciences, Biomarkers and Personalised Medicine
  8. Digital Health and Telemedicine

GESST

  1. Design of Telecommunications Systems and Circuits
  2. Management and Maintenance of Telecommunications Equipment, Systems and Circuits
  3. Software Development
  4. Work with Electrical and/or Power Generation Systems and Equipment
  5. Programming of Telematic Services and Applications
  6. Management of Telematic Networks
  7. Design/Programming of Telematic Networks
  8. Support for the Clients/Users of Telecommunications or Telematics Services
  9. Others

GEE

  1. Generation of Electricity 
  2. Engineering and Technical Offices
  3. Petrochemical Industry (Predictive, Preventive Maintenance)
  4. Food Industry (Predictive, Preventive Maintenance)
  5. Alternative Energies
  6. Electrical Installations

GEEIiA

  1. Microcontrollers
  2. Instrumentation Regulation and Control
  3. Automation
  4. Industrial Communications
  5. Components and Subsystems
  6. Power Electronics
  7. Alternative Energies
  8. Instrumentation and Electronic Equipment
  9. Electrical Installations
  10. Industrial Quality
  11. Process Management/Optimization
  12. Predictive/Preventive/Corrective Maintenance
  13. Technical Office
  14. Others

GEI

  1. Management and Maintenance of Computer Equipment and Systems
  2. Software Development
  3. Network Design/Programming
  4. Work with Computer Equipment and Systems
  5. Support for the Clients/User of IT Services

GEMIF

  1. Data Analysis and Management
  2. Consultancy and Engineering in Technological Industries
  3. Analysis of Big Data
  4. Process Modelling and Simulation
  5. Development of New Technological Equipment

GTDAWIM

  1. Software Development
  2. Support for the Clients/User of IT Services

DOUBLE BACHELOR’S DEGREES

 

GEB/GESST

The same as for GEB and GESST

GEE/GEEIiA

The same as for GEE and GEEIiA

BIOGEI

The same as for GEI

MÁSTERES

 

MECMAT

  1. Innovation and Research in the Field of Computational Mathematics
  2. Management and Development of Projects Related to Computational and Mathematical Engineering
  3. Computer Modelling and Simulation
  4. Use of Advanced Computer Technologies to Solve Engineering Problems
  5. Solving Mathematical Problems in Engineering

MESIA

  1. Research and Innovation
  2. Management and Development of IT Projects
  3. Software Design and Development
  4. Design and Implementation of Computer Systems

MEI

  1. Management
  2. Facilities, Plants and Complementary Constructions
  3. Industrial Technologies

MIA

  1. Use of Advanced Computing Techniques to Design and Implement Secure Intelligent Systems
  2. Use of Intelligent Computing Techniques to Model and Exploit Knowledge, Learn and Reason
  3. Deepen Knowledge of Intelligent Image Analysis and the Design of Robotic Systems
  4. Lead, Manage and Develop IT Systems Projects based on Artificial Intelligence
  5. Innovate and Research in the Field of Artificial Intelligence

MEVTECH

  1. Generation of Electricity
  2. Energy Storage and Conversion
  3. Electrical Architecture of the Vehicle
  4. Modelling and Control of Converters
  5. Modelling and Control of Motors
  6. Embedded Systems
  7. Communications in the Automobile
  8. Electromagnetic Compatibility-PCB Design
  9. Automotive Development Methodologies

MBDS

  1. Biomedical Data Analytics
  2. Biomedical Computing Tools
  3. Biomedical Innovation

2.9. Curricular and extracurricular internships: termination and modification of agreements

In all external internships (curricular and extracurricular), an agreement can be modified or terminated. Generally:

  • All cases are managed by the organisation and/or student contacting the MSO (practiques.etse(ELIMINAR)@urv.cat)
  • If it is a modification by mutual agreement, the MSO must attach it to the specific internship agreement Annex 7: Modification of specific agreements.
  • If it is a termination by mutual agreement, the MSO must attach it to the specific internship agreement Annex 4: Mutual termination agreement.
  • In the event that it is a unilateral termination by one of the two parties (organisation or student), this must be brought to the attention not only of the MSO, but also of the coordinator of External Internships of the ETSE (coord_practiques.etse@urv.cat) so that it can be managed appropriately.

2.10. Curricular internships: compulsory

As far as compulsory curricular internships are concerned:

  • ETSE is obliged to find an organisation where the student can do the internship.
  • Students are assigned on the basis of their preferences, their academic record, the number of credits passed and the organisation's assessment of how suited the student is to the offer.

2.11. Curricular internships: optional 

As far as optional curricular internships are concerned:

  • ETSE is not obliged to find an organisation for students to take these optional internships. The student is responsible for finding one by checking the offer on the ETSE internship platform, or by their own means.
  • Students are assigned exclusively on the basis of the evaluation made by the organisation.

2.12. Curricular internships: assessment

As far as the assessment of curricular internships is concerned:

  • There is an independent assessment process for each of the subjects involved in the internships.
  • This assessment process is independent of whether or not these internships have taken place in the same organisation.

As far as the assessment of the curricular internships associated with the bachelor's degree thesis is concerned:

  • The assessment process is typical of the TFG/TFM, in which the thesis must first be submitted and then defended before an examination panel.

As far as the assessment of compulsory and optional curricular internships (not associated with the TFG/TFM) is concerned:

  • The student's grade has three components:
    • Professional tutor's report (30% of the final grade):   it is drawn up on the internship platform once the student's internship has finished. This assessment consists of 16 aspects that are  defined in Royal Decree 592/2014, of July 11 (Link). Each aspect must be scored from 0 to 10, and the average determines the final grade. 
    • Student report (35% of the final grade): document to be uploaded by the student to the internship platform. The template for this document can also be found on the internships platform.
    • Public presentation of the student (35% of the final mark): this component consists of the presentation made by the students of the work they did during the internship. They must decide with their academic tutor exactly what should be included. Students are advised to contact their tutors for information about how and when it will take place.
  • Students must have completed (this year or in previous years) the Careers Guidance Workshop offered to undergraduates on curricular internship programmes (this does not apply to master's degrees, extracurricular internships or internships associated to TFG/TFM). They cannot pass the subjects if they have not attended this workshop.

2.13. Curricular internships: exam records and sessions

As far as the exam records of the curricular internships are concerned:

  • There is an exam record for each of the subjects, regardless of whether or not students have completed all the hours associated with all the subjects in the same organisation.

As far as the calls for curricular internships are concerned:

  • There are two calls (June and September).
  • If in the June call students do not complete the internship, or do not submit the documentation required for assessment, a grade of Absent must be entered.
  • By the time of the September call, students have already finished their internship at the organisation. Therefore, it must be assessed as the type of subject it is classified as (Internships or TFG/TFM).

As far as the advancement of calls for curricular internships is concerned:

  • Students can request an additional call in November (with a financial cost), which generates a new exam record that must be closed in January. This is an administrative procedure that is administered by the Sescelades Campus Academic Secretariat, or from the URV intranet (Link).
  • Students can request that the June call be advanced to January (without financial cost). These are administrative procedures that are managed at the Academic Secretariat in Sescelades Campus, or by the URV intranet (Link).
  • There is also the option of advancing the September call to June for those students who have advanced the call from June to January and have failed.

2.14. Curricular internships: bachelor's degree thesis (TFG) and master's degree thesis (TFM)

The TFG/TFM are governed, on the one hand, by the general regulations of the URV and, on the other, by the specific regulations of the faculty or school. In addition, internships in an organisation are governed by the general regulations of the URV and by the specific regulations of the faculty or school. Therefore, it should be borne in mind that:

  • Students have to propose the organisation and, consequently, are responsible for finding it (internship platform, own means, etc.).
  • ETSE is not obliged to find an organisation so that students can take these curricular internships.
  • As these internships are mandatory on some courses, the procedure should be adapted to their specific requirements.
  • It is the student's responsibility to find an ETSE lecturer who will take on the role of TFG/TFM tutor.
  • The work that needs to be done in order to pass the TFG/TFM must be agreed upon and validated with the TFG/TFM tutor during the first stages of the internship at the organisation.
  • The procedure for passing this subject is the same as that set out in the ETSE TFG/TFM Regulations.
  • The TFG must not be registered for, monitored, submitted or assessed on the internship platform but with the procedure stipulated by each course.
  • When the TFG/TFM involves an internship, one of the following two appendices must be signed (organisation, student and TFG/TFM tutor) before the public defence:
    • Annex 1. Confidentiality agreement for TFG/TFM. Document attached to the specific agreement of the student that serves to determine the confidentiality of the work carried out.
    • Annex 2. Non-confidentiality agreement for TFG/TFM. Document attached to the specific agreement of the student that serves to determine the non-confidentiality of the work carried out.
  • It is the responsibility of the student to initiate the procedures to obtain these confidentiality/non-confidentiality agreements and to notify the title and the tutor of the TFG/TFM.

2.15. Curricular internships: compulsory careers guidance Workshop

The University has a clear responsibility towards students, which involves ensuring their professional development, facilitating their employment and promoting their continuing education.   In order to respond to these objectives, URV graduate students need to be provided with specific training, guidance, and support, both when they are being prepared for their professional career and when they are looking for work.

The Vice-Rector for Students and Employability believes that it is important to provide in-depth training on employability, and it is this belief that has led to the EMPLOYABILITY MODULE that trains undergraduates in this area.

The basic curricular course for all students is a 6-hour module, divided into 3 units or blocks with a variety of content, so that each degree programme can adapt the blocks to its needs and/or other activities. The blocks and objectives are as follows:

  • Block 1. Employment market (2 hours)
    • Describes the reality of the employment market in one specific field.
  • Block 2. Finding work (2 hours)
    • Provides guidelines and a guide to how to find work, what steps it involves and what resources students can use.
  • Block 3. How to pass competency-based interviews (2 hours)
    • Ensures that students understand the most necessary and useful tools for successfully completing selection processes in the employment market in general and in competency-based interviews in particular.

Block 1 and block 2 are part of the 1st-year subject Professional and Academic Guidance, while block 3 is part of curricular internships.

Thus:

  • Students who do curricular internships as part of bachelor's degree subjects (this does not apply to master's degrees, extracurricular internships or internships associated with TFG/TFM) must have attended the corresponding Careers Guidance Workshop in block 3.
  • The duration of the workshop is 2 hours.
  • The workshop has only two possible results: (1) Pass and (2) Fail.
  • The Workshop need only be done once. If students do an internship in a different academic year, they do not need to do the workshop again. But when students have to be assessed, they must have passed the Workshop.
  • There will be two opportunities during the academic year to attend the Workshop: (1) during the first semester, or (2) during the second semester. Details of all sessions will be published in sufficient time in the virtual campus internship spaces.
  • The person responsible for managing the content of the Workshop is Margarita Rebenaque (margarita.rebenaque@urv.cat)

2.16. Curricular internships: validation of subjects

 The curricular internship subjects are validated following the protocol for the recognition of official university study credits in the URV degree studies. In general: 

  • The credits for the subjects of curricular internships (except for the End-of-Course Project) can be recognised for previous work experience in organisations, or with credits from vocational training cycles.
  • For credits recognised for previous work experience: 
    • A maximum of 6 ECTS credits are recognised for each full year of work experience.
    • This work experience can be acquired, for example, by working one year full-time, or two years part-time.
    • The work done by the student in the organisations must match the competences required by the degree programme.
    • No work experience of less than 1 year is recognised.
    • The 12 months of work can be in different organisations. 
  • This is an administrative procedure that is administered by the Sescelades Campus Academic Secretariat, or by the URV intranet (Link).
  • The head of the student's degree programme is responsible for granting this recognition or not.
  • The recognition of credits can be applied to other subjects, in the case of master's degrees taught at the ETSE or if the experience is for more than 3 years. In bachelor's degrees, other subjects may be considered.

2.17. Curricular internships: optional internships brought forward to the summer

Bachelor's and master's students can bring forward the internships that are part of optional subjects they plan to do the following academic year to the summer period. This does not apply to extracurricular internships, nor to mandatory curricular internships, nor to those that are part of TFG/TFM. 

To take advantage of this option, students must complete the administrative procedure before the middle of May on the online internship platform. In addition, at the time of submitting the application: 

  • Students must have the necessary credits to do the internship in accordance with the provisions of the ETSE External Internship Guide for each curriculum.
  • The student must have agreed with an organisation the details of the internship, which must begin in the first week of July.
  • The organisation must apply for the agreement between 1 and 31 May inclusive, through the ETSE internship platform. 

If the application arrives late, the agreement cannot be processed and the application will be rejected. 

On the other hand, once the registration has been formalised, the student must inform the MSO and submit the confirmation. If the student does not formalise the registration, the agreement is without effect and has no academic validity.


2.18. Extracurricular internshipsgeneral

As far as extracurricular internships are concerned, the following aspects must be borne in mind:

  • They are not part of a subject, have no credits assigned, and are not assessed. Therefore, the bachelor's degree thesis cannot be done with an extracurricular internship agreement. 
  • They are the result of a personal agreement between the student and an organisation. Students can take responsibility for finding the organisation themselves or they can use the list provided on the ETSE's website.
  • Before starting the internship at the organisation, students must sign an agreement, any confidentiality/non-confidentiality certificates that may be required and any other certificate pertaining to health emergencies.
  • Students must take care with the number of hours they do on their curricular internship so that they do not exceed the maximum once the extracurricular internship hours have been added. In this regard, the total number of hours (curricular and extracurricular) is limited per academic year to: 
    • 1050 hours, for students enrolled in the bachelor's degree thesis and who do these hours in the form of an internship (not just as another subject).
    • 750 hours, if students have not enrolled in the bachelor's degree thesis.
  • Students can negotiate with the organisation where they are doing their curricular internship the possibility of doing an extracurricular internship in the same place.
  • Although there is no associated evaluation process, at the end of the internship the professional tutor must draw up a report of the student's duties. This report is required by the Legal Office of the URV to document the relationship between the organisation and the student.
  • The professional tutor's report and the student's report must be uploaded to the external internship platform.

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3. ETSE internship coordinator

3.1. ETSE internship coordinator: duties and procedures

The ETSE internship coordinator is responsible for:

  • Promoting, with the help of academic tutors, institutional relations with organisations so as to extend and reinforce the range of organisations available for students to do their internships.
  • Managing the communal space of the virtual campus for internship students and informing them of how it works.
  • Organising, with the person in charge of managing MSO practices, at least one information session for ETSE students per year as part of the Tutorial Action Plan.
  • Reviewing the offers made by the organizations, in particular the profile and training activities detailed therein. If the offer is correct, it is validated by the internship coordinator and automatically published in ETSE's internship exchange, which is made available to students on the School's website.
  • Refusing to accept or validate an offer if the tasks proposed by the organization are not suitable for the training objectives set down in the internship or if some other issue needs to be reviewed. If this is the case, the organization must be contacted. If they cannot adjust their offer, then it must be rejected.
  • If students (non-compulsory internships) have actively sought but failed to find an organisation where they can do their internship, their academic tutor, with the supervision of the internship coordinator, will help them to find one that is suitable.
  • The student or the tutor of the collaborating organisation must notify the academic tutor of any incident that affects the smooth running of the internships and which they cannot solve. The academic tutor finds a solution to the incident. If no solution can be found, the incident must be passed on to the internship coordinator.
  • Organizing the Careers Guidance Workshop with the lecturer responsible for teaching it, receiving the list of students who have attended and sending it on to the academic tutors so that they can complete their evaluations.
  • Managing situations with the MSO if (1) the students do not carry out their internship duties or (2) the organizations do not carry out theirs. They must try to mediate with the parties and, if necessary, terminate the internship agreement.

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4. Academic tutors

4.1. Academic tutors: duties and procedures

The academic tutors of ETSE's internships are responsible for the following tasks and duties:

  • If the internship is a compulsory degree subject, the internship tutor is responsible for finding an organization that can host the student.
  • The internship coordinator and the academic tutors are responsible for promoting institutional relations with organizations so as to extend and reinforce the range of organisations available for students to do their internships. 
  • Using the course guide and the virtual campus, the academic tutors must inform students about how the course is run and assessed.
  • At the beginning of the year, the academic tutors must contact the students enrolled on the internship subjects (for example, via the virtual campus), introduce themselves and explain what they have to do.
  • If students (non-compulsory internships) have actively sought but failed to find an organisation where they can do their internship, their academic tutor, with the supervision of the internship coordinator, will help them to find one that is suitable.
  • If the internship is a compulsory degree subject, the academic tutor must assign places bearing in mind the preferences of the students and their academic record.
  • The collaborating organization must submit a request for a new agreement. The academic tutor must check that the students' duties during the internship are suited to the student's educational aims. The student's training programme is set up in this way. If the duties assigned are suitable, the tutor validates them; if they are not, the tutor must inform the organisation, which can then respond by giving reasons or making amendments.
  • At the moment the request for an agreement is validated, the academic tutor must link a type for issues of quality and verification of degrees.
  • Before starting an internship, students must go to see their academic tutor to find out how the tutoring and monitoring systems work, and how they will be evaluated if their agreement is a curricular one.
  • Students must comply with the terms of the training project put forward by the professional tutor and validated by the academic tutor, as well as the calendar of tutorials. The academic tutor must be notified of any incident that affects the smooth running of the internship, and take the necessary steps to solve the problems. In this case. the academic tutor is responsible for taking the action required to solve the incidents. If no solution can be found, the incident must be passed on to the internship coordinator.
  • Undergraduates engaged in curricular internships must be informed that they are required to attend the Career Guidance Workshop (master's degree students, or undergraduates on extracurricular internships or internships associated with the TFG/TFM are not required to do so).
  • A check must be carried out on students registered for external internships who have not yet entered into an agreement. This will detect any problems sufficiently in advance. Before the end of May, a list of the students who have yet to enter into an internship agreement must be sent to the ETSE internship coordinator.
  • At the end of the internship, students must prepare a self-report using the template provided by the academic tutor. When the agreement ends, the professional tutor at the collaborating organization must prepare the students' evaluation report. Students must make a public presentation of the activities they carried out during the internship period. Finally, the academic tutor uses all the documentation received to give the student a qualification in a final report (in accordance with the criteria published in the teaching guide) and enters the qualifications of all students in the examination record of the subject Internships.
  • The academic tutor receives automatic messages when an agreement is requested, when an agreement is generated and when the internship agreement is finalized.
  • Students on curricular internships must attend the Careers Guidance Workshop. They cannot pass the subject if they do not (this does not apply to master's degrees, extracurricular internships or internships associated with TFG/TFM). The ETSE internship coordinator must draw up a list of all students who have taken the Workshop.
  • The academic tutor must inform the internship coordinator of situations in which (1) students do not comply with their duties or (2) the organizations do not comply with theirs.

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5. Coordinators of bachelor's and master's degree theses

5.1. Coordinators of bachelor's degree theses: duties and procedure

The coordinators of students doing their bachelor's and master's degree theses (TFG/TFM) during an ETSE internship are responsible for the following tasks and duties:

  • Essentially, they must validate requests for internships involving bachelor's or master's degree theses.
  • The collaborating organization must make a request for a new agreement concerning the TFG/TFM. The coordinator must check that the internship duties are suited to the student's educational aims. The student's training programme is set up in this way. If the duties assigned are suitable, the TFG/TFM coordinator validates them; if they are not, the tutor must inform the organization, which can then respond by giving reasons or making amendments.
  • At the moment the request for an agreement is validated, the coordinator must link a type for issues of quality and verification of degrees.
  • At the end of the curricular internship involving the TFG/TFM, the professional tutor of the collaborating organization will submit an evaluation of the student. It is then the decision of the TFG/TFM coordinator whether or not to use this evaluation and make it available to the panel responsible for evaluating the student.
  • The coordinator receives automatic messages when an agreement is requested, when an agreement is generated and when the internship agreement is finalised.
  • Do not forget that:
    • It is the student's responsibility to find an ETSE lecturer who will take on the role of TFG/TFM tutor.
    • The TFG must not be registered for, monitored, submitted or assessed on the internship platform but with the procedure stipulated by each course.
    • It is the responsibility of the student to initiate the procedures to obtain these confidentiality/non-confidentiality agreements and to notify the title and the tutor of the TFG/TFM.
  • The TFG/TFM coordinator must inform the internship coordinator of situations in which (1) students do not comply with their duties or (2) the organizations do not comply with theirs.

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6. Organisations/professional tutors

6.1. Organisations/professional tutors: duties and procedures

The organisations and professional tutors are responsible for the following tasks and duties (in chronological order):

  • Registration and signature of cooperation agreement
    • Organizations must register on the internship platform to be able to upload offers, select students, request agreements and assess internships, among other things.
    • If they cannot access the platform, they must sign the educational cooperation agreement for internships or the framework agreement (valid for 4 years), an essential requirement if they are to host internship students.
  • Offers, student registration and expiry
    • Once registered on the Platform, organizations can post offers that must include a description, list of duties, possible remuneration, degree programme, approximate start date, etc., and above all the deadline for application (when students can register and upload their CV).
    • While an offer from an organisation is active, students can sign up and upload their CV and academic record.  The MSO must confirm that the student's requirements for the internships have been met (minimum credits, degree for which the offer is designed, etc.) and must display the CV. However, those Applications that do not meet the requirements will not be passed on to the organisation. Hence, when the deadline for applications is reached, organisations will only be able to see those students who meet the requirements.
  • Student selection process
    • Once the deadline has been reached, the organization has the information of all registered students and can access their CVs. It is then the responsibility of the organization to contact the candidate (or candidates) and make the final selection.
    • Once a student has been selected, aspects such as the conditions of the internship, the start date and the weekly timetable must be agreed between them. Although both parties can contribute to the decision, the organisation has the final say. 
  • Internship agreement application
    • An application for an internship agreement does not necessarily mean that there is also an offer of an internship.  In some cases, organisation may already have a candidate (the student may have contacted the organisation directly, the organisation may know a student who is interested in doing the internship, etc.). In these cases, the organisation will directly request an internship agreement. Once they have the student's name, the MSO will access the ETSE databases to confirm that the student selected meets the minimum requirements
    • The student's name, the start date of the internship, the weekly schedule and, if applicable, the financial remuneration must appear in the internship agreement application.
    • The name of the student's professional tutor must appear in the internship agreement application. The organisation appoints a professional internship tutor from among the qualified professionals who work there so that s/he can supervise the student, ensure that the training programme runs smoothly and be responsible for evaluation.
    • The type of internship must be specified in the application for the agreement:   extracurricular, curricular associated with a TFG/TFM or curricular associated with internship subjects. It is the student's responsibility to provide the organisation with this information.
    • If the student is combining several types of internships in one organisation, the organisation must request an agreement for each type.
  • Validation of the internship agreement application
    • The academic tutor of the ETSE must check that the internship duties are suited to the student's educational aims and set up the training programme.   If the duties assigned are suitable, the tutor validates them; if they are not, the tutor must enter this information on the platform, and the organisation is sent an email so that they can make any changes necessary.
    • When the academic tutor gives approval, the MSO checks that the student complies with the requirements to do the internship and that the data in the agreement conforms to URV regulations and the Faculty/School Guide in terms of duration, deadlines, etc. If everything is correct, the documentation is prepared with the data from the application for the new specific agreement and, when this is generated, the internship platform notifies the collaborating organisation that it can now be downloaded and printed.
  • Drawing up the initial internship agreement
    • When the organisation is notified that the specific agreement is available, it should access the ETSE's internship platform to obtain the agreement and have three copies signed by the organisation, the student and the School. The representative of the organisation signs three copies, then contacts the student to do the same and finally takes them to the director of the ETSE. Once signed by the director, the MSO sends a copy to the student and the organisation. However, if the agreement is signed digitally, only one signed copy is required.
    • Students cannot begin their internships until the internship agreement has been signed by all parties.
  • Completion of the internship and evaluation of the student
    • Once students have finished their internship, regardless of the type of agreement, the professional tutor is asked to make an evaluation. This evaluation is done on the internship platform and consists of 16 aspects that must be scored on a scale of 0 to 10. The student's final rating will be the average of these 16 marks.
    • At this point, the professional tutor can obtain a document that accredits their work as a tutor.
  • Modification, termination and extension of agreements
    • Should it be necessary to modify an agreement, the organisation must contact the MSO to generate all the documentation.
    • Should it be necessary to terminate an agreement with the student early, the organization must contact the MSO.
    • Should it be necessary to terminate an agreement early because the student is not carrying out his/her duties, the organisation must contact the MSO and the person in charge of ETSE's external internships to activate the corresponding protocol.
    • Should the collaborating organisation wish to extend a specific agreement, it must apply to the MSO, who will check whether an extension of the same type of agreement (curricular or extracurricular) is possible. If it is, the extension can be prepared by completing Annex 6. If it is not, because the maximum number of curricular hours have been completed, a new extracurricular agreement will be generated. If the agreement is extracurricular and the student has already worked the maximum number of hours allowed for an internship, an extension cannot be granted.
  • Automatic messages
    • It should be noted that the internship platform keeps track at all times of tasks completed and tasks still pending and sends automatic messages to notify of the situation.

6.2. Organisations/professional tutors: registration on the platform

  • Organisations must be registered on the ETSE's internship platform if they wish to manage all aspects of the internship (Link).
  • Anyone can register on the platform, as the account is activated by an automatic email message.
  • The Management Support Office must certify that the data entered are those of a bona fide organization, institution, etc. and will proceed to manage the framework agreement.
  • No agreement can be drawn up with any student without a framework agreement, although offers can be uploaded to the platform.

6.3. Organisations/professional tutors: platform functionalities

When they access the internship platform, organisations have the following functionalities at their disposal:

Section 1 is for offers; section 2 for agreements, and section 3 for the associated documentation.

1.1. Propose a new offer + consult offers. The name says it all.

2.1. New agreement application: 
once the student has been selected and the working conditions have been agreed upon, this form must be filled out with the data required for the agreement (start date, number of hours, tasks, type, etc.).

2.2. Consult agreement applications + review tasks: with this option, the organisation can consult the agreement applications, the current state of the applications and the tasks pending.

2.3. Consult completed agreements + internship certificates: with this option, you can access the record of completed agreements and for each one generate a certificate of internship at the organisation for the student. Organizations can use their own certificate, but this option makes the task easier.

2.4. Consult certificates issued by the organisation's tutors: with this option, the tutors of the organisation can generate for themselves a certificate of professional tutoring. They can also request one from the URV Academic Management Service, although this is slower and has a cost.

3.1. Evaluation by the professional tutor:  Once students have completed their internship, they must be evaluated by tutors, who fill in the corresponding form. Professional tutors are sent several reminders about this task until it is completed (at the end of the internship, the week after the end of the internship, etc.).

3.2. Confidentiality agreements: document that is attached to the specific agreement of the internship student and is used to determine whether the work done is confidential or not.

3.3. Agreement termination model: Document that is attached to the student's specific agreement and serves to terminate it.

3.4. Extension documentation: document that is attached to the student's specific agreement and serves to extend it.


6.4. Organisations/professional tutors: commitment to the student 

Whenever an internship is agreed upon between the two parts, the collaborating organisation undertakes to: 

  • Host students and inform them of the internship programme they have to carry out. 
  • Provide students with the tools and resources they need to complete the tasks assigned.
  • Inform the student, in writing, of the internal regulations of the work place.
  • Carry out the educational project and respect the other conditions provided for in the specific internship agreements and, if necessary, notify of any changes.
  •  If it is decided to provide a study grant, payment must be made directly to the students in the conditions specified in the specific internship agreements. All obligations provided for in the tax and Social Security regulations must be complied with.
  • Appoint a professional internship tutor from among the qualified professionals who work at the centre, unit or department of the collaborating organisation, with the aim of supervising the students' activities, and overseeing and evaluating their training.
  • Inform each professional internship tutor of the conditions and characteristics of the student's internship, as well as their rights and duties as a supervisor, trainer and evaluator.
  • Notify the academic tutor of the early, unforeseen termination of the internship.
  • At the request of the student, provide a certificate attesting to the work done and how much the student has learned. If the company does not have its own model, the ETSE must provide the certificate with the information about the internship in the "Documentation" section of the student agreement.

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7. Students

7.1. Students: duties and procedures

The tasks and procedures to be carried out by ETSE internship students from all degree programmes are as follows (in chronological order):

  • Finding an internship:
    • The usual option is to check the offers made by organisations on the internship platform and filter them for all degree programmes.
    • Another option is for students to use their own means to find internships in organizations, companies or institutions, as long as they comply with the regulations. In this case, the student must inform the organization that it should register on the Platform in order to initiate all the bureaucratic procedures involved in an internship.
  • Registration on internship offers on the platform:
    • Students can register on all the internship offers that are available on the platform and related to their subject areas.   To do this, they must upload their CV and their academic record.
    • The MSO must check that students meet all the requirements for an external internship (minimum credits, degrees for which the offer is designed, etc.) and post the CV. However, those Applications that do not meet the requirements will not be passed on to the organisation. 
  • Process for selecting organisations:
    • Once the registration deadline is reached, the organisations have all the information about the registered students and access to their CVs. It is then the responsibility of the organization to contact the candidate (or candidates) and make the final selection.
    • Once a student has been selected, aspects such as the conditions of the internship, the start date and the weekly timetable must be agreed between them. Although both parties can contribute to the decision, the organisation has the final say.
  • Application for an internship agreement:
    • The agreement is applied for by the organisation and details relevant information such as the start date of the internship, the weekly schedule, the name of the professional tutor and, when appropriate, the remuneration.
    • The type of internship must be specified in the application for the agreement: extracurricular, curricular associated with the TFG/TFM or curricular not associated with the TFG/TFM, as well as the hours involved. It is the student's responsibility to provide the organisation with the following information:  type of internship and number of hours.
    • If the student is involved in several different types of internship in an organization (extracurricular, curricular associated with the TFG/TFM and curricular not associated with TFG/TFM), the organisation must make an application for each type of internship separately. 
  • Drawing up the agreement and starting the internship
    • When the organisation is notified that the specific agreement is available, it should access the ETSE's internship platform to obtain the agreement and have three copies signed by the organisation, the student and the School. The representative of the organisation signs three copies, then contacts the student to do the same and finally takes them to the director of the ETSE. Once signed by the director, the MSO sends a copy to the student and the organisation. However, if the agreement is signed digitally, only one signed copy is required.
    • Students cannot begin their internships until the internship agreement has been signed by all parties.
  • Completion of the internship and assessment of the student:
    • For extracurricular internships, there is no evaluation process.
    • For curricular internships associated with the TFG/TFM, the evaluation process is the same as that of the TFG/TFM: that is to say, the documentation must be submitted and subsequently defended before an examination panel.
    • For curricular internships not associated with the TFG/TFM, the evaluation process has three parts: (1) the professional tutor's report, (2) the student's report and (3) the public presentation of the work.
  • Modification, termination and extension of agreements
    • If an agreement is to be modified, the student must ask the organisation to contact the MSO to generate all the documentation required.
    • If an agreement is to be terminated early by mutual agreement with the organisation, the student must ask the organisation to contact the MSO so that the corresponding documentation can be generated.
    • If an agreement is to be terminated early because the organisation is not fulfilling some of its obligations, the student must contact the MSO and the person in charge of ETSE's internships to activate the corresponding protocol.
    • If a specific agreement is to be extended, the student must ask the organisation to contact the MSO, which must check if this can be done as part of the same type of agreement (curricular or extracurricular). If it is, the extension can be prepared by completing Annex 6. If it is not, because the maximum number of curricular hours have been completed, a new extracurricular agreement will be generated. If the agreement is extracurricular and the student has already worked the maximum number of hours allowed for an internship, an extension cannot be granted.
  • Automatic messages
    • It should be noted that the internship platform keeps track at all times of tasks completed and tasks still pending and sends automatic messages to notify of the situation.

7.2. Students: rights

Students undertaking internships have a series of rights regulated by Royal Decree 592/2014, of 11 July. Article 9 states that students have the right:

  • To supervision throughout the internship, which must be carried out by a university lecturer together with a professional who works for the company, institution or entity where the internship is taking place.
  • To assessment, in accordance with the University's criteria.
  • To a report from the collaborating organisation where the internship was done, with particular mention of the activity carried out, the duration and, where applicable, the performance.
  • To financial reward from the collaborating organization when this has been stipulated, in the form of a scholarship or study grant.
  • To intellectual and industrial property in the terms established in the corresponding legislation.
  • To information from the collaborating organisation on safety regulations and the prevention of occupational risk.
  • To their academic education, in all its facets of education, representation and participation, as long as they notify the collaborating organisation in sufficient time.
  • To all necessary resources, in the case of students with disabilities, for supervision, information, evaluation so that students with disabilities can engage in internships in equal conditions.
  • To be able to combine an internship with all those personal activities and situations resulting from or connected to disability.
  • To those other rights provided for in current regulations and/or in the corresponding educational cooperation agreements signed by the University with the collaborating organization.

In addition, according to the URV regulations governing student internships:

  • Students have the right to be able to engage in their academic, training, representative and participatory activity, as long as they notify the entity, company or collaborating institution sufficiently in advance and submit the corresponding documentary justifications. In particular, they have the right to leave the place of the internship in the following cases:
    • Examinations and tutorials. 
    • Representation and participation in university bodies. 
    • Medical appointments. 
    • Personal or academic situations (with the permission of their tutors). 
  • Whether students make up the time at a later date or find some other way of compensating for any absences is a decision to be taken by the academic tutor and the professional tutor bearing in mind the circumstances of each case and the objectives of the training programme.
  • If the time is not made up, a justified absence due to illness or accident of up to 5% of the total hours of the internship does not result in any financial loss should students be receiving a scholarship or study grant. 

7.3. Students: duties

Students undertaking internships have a series of duties that are regulated by Royal Decree 592/2014, of 11 July. Article 9 states that students must:

  • Comply with the University's regulations governing internships.
  • Understand the internship training programme and follow the instructions of the tutor assigned by the collaborating organization under the supervision of the University's academic tutor.
  • Stay in touch with the academic tutor of the University during the internship, communicate any incident that arises, and submit any required documents, intermediate monitoring reports and the final report.
  • Join the collaborating organisation on the date agreed, comply with the timetable and respect its operating and safety rules.
  • Undertake the training project and diligently carry out the activities agreed with the collaborating organization in accordance with the guidelines established.
  • Draw up the final internship report, as stipulated in article 14 of this Royal Decree and, if required, the interim report.
  • Keep the in-house information of the collaborating organizations and their activities secret, both during and after the internship.
  • Show respect at all times for the policy of the collaborating organization and safeguard the good name of the University to which they belong.
  • Carry out any other duty envisaged in the current regulations and/or in the corresponding educational cooperation agreements, signed by the University and/or the internship management organization with the collaborating organization.

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8. Management Support Office

8.1. Management support office: duties and procedures

The tasks and procedures to be carried out by the ETSE Management Support Office (MSO) for each degree programme are as follows:

  • Collaborating organizations can get in touch with the school through the MSO to request student internships. They are told how the Internship Exchange works, and how they must register to upload their offers.
  • The MSO annually reviews all the information on internships in order to adapt it to the current academic year and updates the information that appears on the ETSE website for all stakeholders.
  • The internship coordinator organises a minimum of one information session for ETSE students, which is part of the Tutorial Action Plan.
  •  Before the start of the academic year, the OSD prepares the internship website for the new academic year:  the forms and lists are adapted, the degrees on offer are updated and the list of tutors for each degree programme are published.
  • While an offer from an organisation is active, students can sign up and upload their CV and academic record.    The MSO checks that the students meet the requirements (minimum credits, the degree programme targeted, etc.) and the CV is posted. However, those applications that do not meet the requirements will not be passed on to the organisation. Hence, once the internship offer reaches its deadline, organisations can see only those students who meet their requirements. 
  •  When the academic tutor has validated the tasks of an application, an email is sent to the MSO so that it can process the agreement. First, it checks whether the organisation has already signed a framework agreement for educational cooperation. If it has not, a database registration request form is sent to the Student Office (OFES) for processing. At the same time, the MSO checks that the student meets the requirements for the internship and that the data in the agreement conforms to the URV regulations and the Faculty/School Guide in terms of duration, deadlines, etc. If everything is correct, the documentation is prepared with the new data for the new specific agreement. Then the collaborating organization and the student are informed that they can download and print it. 
  • If an academic tutor has not validated a particular application for an internship, the MSO will get in touch to remind them that the task is still pending.
  • When the organisation is notified that the specific agreement is available, it should access the ETSE's internship platform to obtain the agreement and have three copies signed by the organisation, the student and the School. The representative of the organisation signs three copies, then contacts the student to do the same and finally takes them to the director of the ETSE. Once signed by the director, the MSO sends a copy to the student and the organisation. However, if the agreement is signed digitally, only one signed copy is required.
  • The OSD can process an agreement to terminate in the event of non-compliance by any of the parties.
  • Should the collaborating organisation wish to extend a specific agreement, it must make the proposal to the MSO, who will check whether an extension of the same type of agreement (curricular or extracurricular) is possible. If it is, the extension can be prepared by completing Annex 6. If it is not, because the maximum number of curricular hours have been completed, a new extracurricular agreement will be generated. If the agreement is extracurricular and the student has already worked the maximum number of hours allowed for an internship, an extension cannot be granted.
  • If the organisation and the student agree to modify the specific agreement (for example, the timetable or the professional tutor), the organisation must notify the MSO by email and add an Appendix to the agreement as a record of the change.
  • The internship coordinator and the OSD must manage any situations in which (1) the students do not carry out their internship duties or (2) the organisations do not carry out theirs.   They must try to mediate with the parties and, if necessary, terminate the internship agreement.
  • The MSO collects the results of the satisfaction survey completed by the collaborating organisation about the management of the internship. The teaching quality support technician collects the other information about the process: the number of students taking internships for each degree programme, internship student grades, the number of specific agreements signed, the organisations that have taken part in the process, stakeholder satisfaction and any incidents during the process.

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9. Documentation

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10. Legislation

The relationship between the student and the partner is strictly academic in nature and will never work. The bond is an agreement of collaboration between the company or institution and the university in which the partner receives a trainee for a limited time. For this reason, the student receives no remuneration wage character. However, the partnership agreement may specify that the company received a fee for the scholarship.

Student's social security is guaranteed by compulsory insurance charge. In the case of paid placement company must register the student in the General System of Social Security, which will enjoy coverage for that except the unemployment benefit system.

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